The Position

The anticipated hourly starting rate for the ideal candidate is $25.42

The Lee County Port Authority (LCPA) is seeking a highly organized and professional Executive Assistant to provide advanced operational, fiscal, and administrative support to our Finance department. This role primarily serves as a dedicated executive assistant to the Deputy Executive Director – CFO, while supporting leadership across our Finance department in a fast-paced environment.

Minimum Qualifications

A valid Florida driver’s license within 30 days of hire
Graduation from an accredited four-year college or university with a bachelor’s degree and a minimum of three years of experience providing high-level administrative support and office management, or an equivalent combination of education and experience on a year-for-year basis
Must obtain a Florida Notary Public designation within six months of employment
Proficient to expert-level knowledge of Microsoft Office Suite and Google Workspace
Must successfully pass a comprehensive criminal background screening and drug test, and meet all requirements to obtain and maintain a Security Identification Display Area (SIDA) badge prior to employment

 
Key Responsibilities

Manage complex executive calendars, prioritize competing meeting requests and coordinate logistics for high-level division and board meetings
Coordinate weekly, quarterly and annual meetings, including recording and distributing detailed meeting notes
Manage the coordination and timely submission of action items for Board of Port Commissioners and Airports Special Management Committee meetings
Facilitate complex travel arrangements and drafting of cost-effectiveness justifications
Review, proofread and format executive-level correspondence, reports and presentations, ensuring strict consistency of content, language and punctuation
Monitor project lifecycles, track work-in-progress timelines and communicate executive directives to ensure all division-wide deadlines are met
Assist with the timely processing of biweekly payroll and maintain secure, organized payroll records and documentation
Initiate departmental personnel processes related to recruitment, hiring, job changes and separation of service

Please review full job description here