Procurement Specialist

Website TBI Airport Management @ Hollywood Burbank Airport

General Description:

Provides administrative support in the acquisition of goods and services for a commercial airport.


Essential Job Functions:

Typical Tasks

Ø Overall responsibilities are to support sourcing activities in the acquisition of goods and services primarily on lower level purchases.

Ø Create Requisitions to Purchase (RTPs) and POs, ensuring appropriate routing through the approval process.

Ø Maintain accurate and up to date departmental databases, reports and logs, and advise internal customers regarding expiring purchase orders.

Ø Conduct and maintain various purchasing-associated analyses upon request.

Ø Verify that invoices are consistent and compliant with Purchase Order terms and conditions.

Ø Provide support to senior procurement staff in the processing of competitive solicitations on PlanetBids as requested.  Deliver results to requesting department.

Ø Track and log Field Purchase Orders.

Ø Close out completed Purchase Orders.

Ø Track contractor insurance and licensing information in PlanetBids and request renewal certificates as needed.

Ø Create and maintain department PO and Professional Services Agreement (PSA) files and apply retention policy to both hard copy and electronic files.

Ø Resolve purchasing and delivery conflicts in a calm, professional manner.

Ø Perform other duties as assigned.

Core Competencies:

Ø Accurate:  Performs documentation analysis, pays attention to details and performs work with few mistakes, maintains audit-ready files.

Ø Diligent:  Conducts appropriate follow-up on requested back-up documentation to complete procurement files.

Ø Service oriented:  Provides expedient turnaround for purchase orders; establishes and maintains cohesive working relationships with management, departments and co-workers.

Ø Analytical: provides thoughtful analysis of submissions for processing and can describe needs accurately. Exercises sound judgment, making appropriate recommendations based on Procurement Policy.

Ø Confident:  Identifies and manages competitive bidding processes as needed; understands the differences between low bid, best value, and sole/single source acquisitions. Works well independently as well as in a team environment and is self-motivated.

Ø Flexible:  Has ability to multi-task and manage several projects simultaneously; adeptly manages a diversified workload and can reprioritize as needed.

Ø Ethical: Has astute understanding of procurement ethics and integrity; maintains confidential information at all times.


Minimum Qualifications:

Employment Standards

Ø Bachelor’s Degree from an accredited college or university in a business-related field, or a combination of procurement/contract management courses and work experience equivalency, or NIGP, CAPPO or NCMA certification in lieu of experience.

Ø 3 years’ recent procurement experience in a sourcing, contracting, or procurement environment (in a service industry).  Procurement experience in an Airport, Construction or FAA experience a plus.

Ø Experience with vendor management principles.

Ø Strong work ethic, ability to interact with and establish relationships with employees at all levels.

Ø Excellent customer service skills, deliverable-focused with a strong work ethic.

Ø Technology savvy.

Ø Dependable, demonstrates initiative.

Ø Exceptional verbal and written communication skills.

Ø Goal oriented, enthusiastic and dynamic interpersonal skills.

Ø Proficient skills in Microsoft Office 365 and Adobe Acrobat DC.


License and Special Requirements:

Ø  Possession of a valid California Driver’s license.

Ø  Obtain and maintain security clearance as required by role and TSA regulations.


Preferred Qualifications

Knowledge of:

Ø PlanetBids or similar e-Procurement software.

Ø Knowledge of public purchasing and contracting principles and procedures.

Ø Experience maintaining an insurance program.

Ø Knowledge of California Public Works project requirements, i.e. Department of Industrial Relations requirements (prevailing wage), California State License Board requirements, etc.

Ø NIGP, CAPPO, NCMA, paralegal or similar certification.

Ø Experience in procurement for a multi-building or large campus facility.

Ø Experience with complex acquisitions, including leading the development of RFBs/RFPs/RFQuals, process across a broad range of buys, such as software, vehicles, professional services, MROs, etc. or experience with Blanket Purchase Orders or Master Service Agreements/IDIQ-type contracts.


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