Website TBI Airport Management @ Hollywood Burbank Airport
Provides administrative support in the acquisition of goods and services for a commercial airport.
Essential Job Functions:
Ø Overall responsibilities are to support sourcing activities in the acquisition of goods and services primarily on lower level purchases.
Ø Create Requisitions to Purchase (RTPs) and POs, ensuring appropriate routing through the approval process.
Ø Maintain accurate and up to date departmental databases, reports and logs, and advise internal customers regarding expiring purchase orders.
Ø Conduct and maintain various purchasing-associated analyses upon request.
Ø Verify that invoices are consistent and compliant with Purchase Order terms and conditions.
Ø Provide support to senior procurement staff in the processing of competitive solicitations on PlanetBids as requested. Deliver results to requesting department.
Ø Track and log Field Purchase Orders.
Ø Close out completed Purchase Orders.
Ø Track contractor insurance and licensing information in PlanetBids and request renewal certificates as needed.
Ø Create and maintain department PO and Professional Services Agreement (PSA) files and apply retention policy to both hard copy and electronic files.
Ø Resolve purchasing and delivery conflicts in a calm, professional manner.
Ø Perform other duties as assigned.
Ø Accurate: Performs documentation analysis, pays attention to details and performs work with few mistakes, maintains audit-ready files.
Ø Diligent: Conducts appropriate follow-up on requested back-up documentation to complete procurement files.
Ø Service oriented: Provides expedient turnaround for purchase orders; establishes and maintains cohesive working relationships with management, departments and co-workers.
Ø Analytical: provides thoughtful analysis of submissions for processing and can describe needs accurately. Exercises sound judgment, making appropriate recommendations based on Procurement Policy.
Ø Confident: Identifies and manages competitive bidding processes as needed; understands the differences between low bid, best value, and sole/single source acquisitions. Works well independently as well as in a team environment and is self-motivated.
Ø Flexible: Has ability to multi-task and manage several projects simultaneously; adeptly manages a diversified workload and can reprioritize as needed.
Ø Ethical: Has astute understanding of procurement ethics and integrity; maintains confidential information at all times.
Ø Bachelor’s Degree from an accredited college or university in a business-related field, or a combination of procurement/contract management courses and work experience equivalency, or NIGP, CAPPO or NCMA certification in lieu of experience.
Ø 3 years’ recent procurement experience in a sourcing, contracting, or procurement environment (in a service industry). Procurement experience in an Airport, Construction or FAA experience a plus.
Ø Experience with vendor management principles.
Ø Strong work ethic, ability to interact with and establish relationships with employees at all levels.
Ø Excellent customer service skills, deliverable-focused with a strong work ethic.
Ø Technology savvy.
Ø Dependable, demonstrates initiative.
Ø Exceptional verbal and written communication skills.
Ø Goal oriented, enthusiastic and dynamic interpersonal skills.
Ø Proficient skills in Microsoft Office 365 and Adobe Acrobat DC.
License and Special Requirements:
Ø Possession of a valid California Driver’s license.
Ø Obtain and maintain security clearance as required by role and TSA regulations.
Ø PlanetBids or similar e-Procurement software.
Ø Knowledge of public purchasing and contracting principles and procedures.
Ø Experience maintaining an insurance program.
Ø Knowledge of California Public Works project requirements, i.e. Department of Industrial Relations requirements (prevailing wage), California State License Board requirements, etc.
Ø NIGP, CAPPO, NCMA, paralegal or similar certification.
Ø Experience in procurement for a multi-building or large campus facility.
Ø Experience with complex acquisitions, including leading the development of RFBs/RFPs/RFQuals, process across a broad range of buys, such as software, vehicles, professional services, MROs, etc. or experience with Blanket Purchase Orders or Master Service Agreements/IDIQ-type contracts.
Interested Applicant may apply by following the link below:
To apply for this job please visit www.ondemandassessment.com.