Asset/ Finance Specialist

Website County of Orange - John Wayne Airport

ASSET/FINANCE SPECIALIST
(Staff Specialist)

In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:

  • Effective July 3, 2020 – 2.5% increase
  • Effective July 2, 2021 – 2.5% increase
  • Effective July 1, 2022 – 3.5% increase

Mandatory Employee Retirement Contributions will decrease on the following dates:

  • Effective July 3, 2020 – 1.2% decrease
  • Effective July 2, 2021 – 1.2% decrease

This recruitment will remain open for a minimum of 5 business days and on a continuous basis until 11:59 p.m. (PST) on the day the County’s needs are met. Qualified candidates are encouraged to apply immediately.

This recruitment will establish an open eligible list. This list can be used to fill current and future Asset/Finance Specialist (Staff Specialist) positions throughout the County of Orange. The current vacancy is within John Wayne Airport. This recruitment may also be used to fill positions in similar and/or lower classifications.

JOHN WAYNE AIRPORT

John Wayne Airport (JWA), owned and operated by the County of Orange California, is a medium-hub, commercial service airport. JWA is managed by an Airport Director and Assistant Director overseeing six (6) Divisions, including Business Development, Facilities Development, Finance Administration, Operations, Public Affairs, and Maintenance. JWA has an annual budget of approximately $200M and a staff of approximately 180. JWA is one of the top 50 busiest airports in the country in terms of both passenger enplanements and total operations.

For more information click here John Wayne Airport
For more information click here County of Orange

THE OPPORTUNITY:
John Wayne Airport has an exciting opportunity for an Asset/Finance Specialist. The Asset/Finance Specialist, under general supervision, will be responsible for coordinating, developing and maintaining the Airport’s asset records, which includes all equipment and the surplus process. This position will be responsible for asset inventory, recording, tagging, monitoring, reporting, expenditure tracking and designating items appropriate for surplus. Incumbent will also perform complex/specialized revenue and other financial reconciliations requiring considerable knowledge of accounting and finance processes.

Specific roles and responsibilities may include but are not be limited to the following:

  • Reconciliation/analysis of parking and concession revenue
  • Managing the department’s toll road account
  • Updating the internal financial reports database
  • Preparing the daily deposit records
  • Maintaining the lease and revenue management system’s provisions
  • Serve as the primary backup for the control of petty cash/revolving funds and auditing utility claims/contracts/agreements.
  • Other accounting/finance specialized work within the Airport’s Finance Administration Division as assigned

Strong communication skills are required to work with asset representatives in each of the Airport’s divisions, County Procurement Office Surplus Program, and with surplus vendors. This position will need to interact with department staff, other agencies, and vendors. The successful candidate will collect and tabulate financial data necessary for the preparation of financial reconciliations, assist with the review of revenue transactions for accuracy and compliance, and conduct special research projects as requested.

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES

The ideal candidate is a self-starter who can work independently. This individual will have a positive, cooperative, team-friendly attitude and will possess three (3) years of experience in fiscal monitoring and preparing reconciliations.

Although not required, the ideal candidate will possess a Bachelor’s degree in a related field such as Business Administration, Economics, Finance, Accounting, Mathematics, Statistics, etc. The successful candidate will also demonstrate experience and/or training in the following areas:

TECHNICAL EXPERTISE

  • Possess advanced skill in the use and development of Microsoft Excel spreadsheets to compile and analyze data to formulate financial reports and reconciliations
  • Ability to interpret and understand federal, state, and local legislation, County and Airport policies, regulations and issues pertaining to the technical and service aspects of the assignment
  • Experience in the use of financial and asset-related systems or software such as Microsoft Office products, CAPS+
  • Finance and Purchasing System, Electronic Report Management and Imaging (ERMI), CAPS+ Data Warehouse, and OC Expediter
  • Knowledge of data mining within CAPS+ Data Warehouse and ERMI
  • Strong accounting knowledge or experience
  • Attentive to detail and accuracy

ACTIVE COMMUNICATION

  • Ability to work effectively and interact with various organizational levels within the department, outside agencies and vendors
  • Present ideas and complex/technical material clearly, concisely, logically and persuasively both verbally and in writing in both a formal and informal settings
  • Use modern technologies to access and circulate information
  • Demonstrate ability to summarize financial data to users with limited financial background
  • Demonstrate a positive attitude and an eagerness to learn

PROBLEM SOLVING & ANALYSIS

  • Be knowledgeable and experienced in identifying problems, solving problems, acting decisively, and showing good judgment
  • Interpret and use financial data to make informed business recommendations
  • Demonstrate the ability to balance between studying a problem and solving it
  • Analyze all aspects of financial and operational performance and prepare recommendations to management for use in making critical financial decisions
  • Make decisions utilizing sound judgment and analysis
  • Take action to solve problems in a timely manner
  • Review and audit calculations to determine errors in assumptions, formulas, and records
  • Interpret County, surplus and accounting policies and procedures to carry out directives
  • Examine financial records and forms for completeness, accuracy, and conformance with policy and regulations
  • Proofread forms, letters, emails, and memos for errors and corrections
  • Effectively identify and use department resources to resolve issues

ORGANIZATION & PLANNING 

  • Effective organizational and planning skills to ensure high productivity and efficiency
  • Work independently and manage time wisely
  • Meet departmental goals and deadlines by prioritizing workload
  • Plan, organize, and actively manage assignments for maximum productivity

Minimum Qualifications: Click here for complete classification description for Staff Specialist

LICENSE REQUIRED

The successful candidate must possess and maintain a valid California Driver’s License, Class C or higher, by date of appointment and candidate must obtain a Class B license within 6 months of the start date of employment. Possession of, or ability to obtain, a valid Airport Access Badge with an Airport Driving Endorsement within ten (10) days of employment.

AIRPORT ACCESS REQUIREMENTS

The successful candidate must clear background check which includes a Criminal History Records Check (CHRC), Transportation Security Administration (TSA), and Security Threat Assessment (STA).

RECRUITMENT PROCESS

Human Resource Services (HRS) screens all application materials for minimum and desirable qualifications. After screening, candidates who meet the minimum and desirable qualifications will be referred to the next step in the recruitment process. All candidates will be notified via email of their status in the process.

Online Assessment (Refer/Non-Refer): Candidates whose applications reflect the most job-related experience education and/or training will be invited to take an online assessment. Only the most competitive candidates will be referred to the next step.

Application Appraisal Panel (AAP) (Refer/Non-Refer): An Application Appraisal Panel (AAP) of job knowledge experts will thoroughly screen and evaluate all application materials for job knowledge, competencies, and related experience described above. Only the most successful candidates will be placed on the eligible list.

Eligible List | Score Groups: Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Based on the Department’s needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

EMAIL NOTIFICATION:

Email is the primary form of notification during the recruitment process. Please, ensure your correct email address is included in our application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please, check your email folders, including spam/junk folders, and/or accept emails ending with “governmentjobs.com” and “ocgov.com.” If your email address should change, update your profile at www.governmentjobs.com.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

FREQUENTLY ASKED QUESTIONS:

Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact James Ritchie at JRitchie@ocair.com or by phone at (949) 252-5177.

To apply for this job please visit www.governmentjobs.com.

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