Charlotte Douglas International Airport
The Passenger Facility Charge and Grant Coordinator assists the Airport’s Chief Financial Officer and Finance Manager in managing the Airport’s strategy related to the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grants, Transportation Security Administration (TSA) grants and other Federal grants and state grants. This role also oversees the Airport’s Passenger Facility Charge (PFC) program, including the development of new Passenger Facility Charge Applications and Amendments, PFC Quarterly reporting, coordinating the PFC airline consultations process, and ensuring the Airport’s compliance with the FAA AIP/PFC/TSA regulations and assurances. Coordinator will be the subject matter expert on Federal policies and procedures governing the AIP grants, PFC program and Airport grant compliance procedures.
• Primarily works standard office hours Monday through Friday. Work required at other times for special projects, and during urgent or emergency situations.
• Certain convictions will disqualify individuals from unescorted access privileges and therefore exclude from employment.
• Valid driver’s license and ability to qualify for City driving permit required.
MAJOR DUTIES AND RESPONSIBILITIES
1. Work cooperatively with departmental project managers and engineering project managers to administer grant and other reimbursement contracts for the Aviation Department.
2. Work with Aviation Planning and other Finance staff to prepare and submit grant applications.
3. Continually records, reviews, and tracks Grant and PFC reimbursement activity and works with awarding agencies to resolve unpaid reimbursement requests or other discrepancies.
4. Prepares financial closeout documentation, which includes reconciling all activity for life of grant, verifying accurate allocation of expenses, revising allocation- if necessary, and requesting final reimbursement.
5. Manages the Airport’s PFC program, including PFC Quarterly reporting, calculating PFC Sufficiency Test, preparing new or revising existing applications, coordinating PFC airline consultation process.
6. Ensures compliance with the PFC regulations as a condition of receiving PFC funding, including expenditure compliance verification.
7. Responsible for tracking quarterly and annual PFC cash flow and short- and long-term forecasts of PFC funding. Provides input and PFC pro formas for Airport’s Plan of Finance.
8. Acts as liaison with governmental agencies for Passenger Facility Charge (PFC) audits and provides assistance for various audits of federal grants as well as miscellaneous audits initiated by awarding agencies.
9. Acts as a subject matter expert on Federal policies and procedures governing the AIP and PFC programs.
10. Acts as liaison with governmental agencies for Passenger Facility Charge (PFC) audits and provides assistance for various audits of federal grants as well as miscellaneous audits initiated by awarding agencies.
11. Assist in administration of annual PFC Audit as required by 14 CFR 158.
12. Maintains relationship with FAA and other governmental organizations.
13. Designs and regularly reviews internal practices and procedures to ensure compliance with applicable rules, policies and agreements. Seeks input from all internal stakeholders on compliance issues.
14. Acts as key contributor in the cross-departmental PFC and Grant Management Team.
15. Prepares various reports and presentations to internal and external stakeholders.
16. Shares responsibility with Project Accounting module administrator.
17. Utilizes City of Charlotte and Aviation Department tools to input and organize data (i.e., Munis, eBuilder, PeopleSoft, and Excel Workbooks.
18. Works closely with Project accountant on various capital projects to determine proper funding sources.
KNOWLEDGE, SKILLS & ABILITIES
• A working knowledge of Federal PFC Regulations, in particular 14 CFR Part 158; the FAA AIP Handbook; and the FAA PFC Order 5500.
• Thorough knowledge of the principles and practices of governmental accounting and enterprise resource planning systems (Munis).
• Thorough knowledge of cost management principles, techniques, statistical analysis techniques.
• Ability to analyze financial transaction systems and recommend improvements.
• Ability to communicate effectively, both orally and in writing.
• Ability to exercise independent judgment and initiative.
• Computer literacy required with emphasis on Access, Excel and Word.
High School Graduate or Equivalent and seven years related work experience
Associate’s Degree and five years related work experience
Bachelor’s Degree and three years related work experience
Master’s Degree and one year related work experience
Major coursework in accounting, business administration or related field required. Experience in financial and cost accounting, and financial analysis.
To apply for this job please visit www.jobapscloud.com.