Administrative Coordinator

Website Allegheny County Airport Authority



At the Allegheny County Airport Authority, it is our vision to reflect and serve the community, inspire the industry, and advance the region’s role as a world leader. We look for talented people who are uniquely qualified to serve our mission of becoming a global aviation leader, driving innovation, regional growth and prosperity.


At the ACAA we all have a role in the ambitious transformation of becoming a smarter airport that will enhance the passenger experience and deliver on our mission of being a global aviation leader. Here is how this role will help:


·         Act as first point of contact for Public Safety & Security;

·         Manage and coordinate the SVP, Public Safety & Airport Operations’ daily schedule and appointments;

·         Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe minutes of meetings;

·         Answer telephone calls, take messages and arrange conference calls;

·         Provide administrative support to SVP, Public Safety & Airport Operations’ direct reports as needed;

·         Conduct research, compile and type statistical reports;

·         Compose and prepare confidential correspondence, memorandum, letters, forms, spreadsheets, reports, agendas, notices, and presentations;

·         Arrange and manage complex and detailed travel plans and itineraries;

·         Prepare expense reports related to domestic / international travel;

·         Provide clear, accurate and up-to-date information and schedules to enable staff to deliver company projects effectively and on time;

·         Prepare and enter work orders and purchases through the JD Edwards system;

·         Maintain an electronic document library through collecting, scanning, storing, and retrieving documents and drawings under the electronic document library system;

·         Prepare invoice coversheets for the department;

·         Monitor service standards and, when necessary, direct corrective actions through notification process;

·         Prepare outgoing mail and correspondence, including e-mail and faxes and express overnight mail;

·         Organize and maintain files, correspondence and other records;

·         Order and maintain supplies, and arrange for equipment maintenance;

·         Read and distribute incoming mail for department and occasionally company-wide;

·         Make copies of correspondence or other printed materials;

·         Occasionally provide receptionist duties;

·         Perform other related tasks as assigned or required;






Our culture is innovative and customer centric. We are a learning and performance culture where how we accomplish our priorities is equally important as what we accomplish. The successful candidate in this role will exhibit the following key competencies:

Communication – Able to clearly articulate short-term vision, department goals and objectives; Collaborate effectively with peers; Able to communicate policy and strategy to team members.
Strategic Thinking – Able to determine short-term outcomes and give guidance on how to meet goals; Able to direct and deliver plans to achieve efficient, on-time results.
Team Builder – Able to direct and implement project objectives through “one team” approach; Focused on developing team; direct work of team through leadership and accountability; Makes informed decisions.
Customer Centricity – Leads team to identify and improve customer experience; Directs and implements improvements that positively impacts most stakeholders.
The minimum requirements needed to qualify for this role are:

·         Associates’ degree from an accredited college or university in business administration, administrative services or a related field;

·         Two year administrative experience;

·         Possess or obtain prior to employment a valid Pennsylvania Class C driver’s license.  Note: license must be maintained throughout employment



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